Academic & Research
Grant tracking. FAIR data. Academic workflows — not a commercial LIMS in a lab coat.
University core facilities, government research labs, and multi-department research institutes have workflows that commercial LIMS platforms ignore. Grant cost allocation with F&A overhead, NIH/Horizon Europe FAIR data mandates, academic terminology, and multi-department structure — all on the same LIMS, QMS, audit trail, and electronic signature infrastructure every AILS tenant already has.
Built for Academic & Research
Every capability is purpose-built for your compliance environment — not adapted from a generic platform.
Grant Tracking & F&A Overhead
Create grant records with budget, indirect rate, PI, agency, and award number. Allocate direct costs from specific lab reports and sample submissions to grants — F&A (facilities & administrative) overhead is calculated automatically using your negotiated indirect rate. Live burn-rate dashboard with color-coded alerts at 60% and 85% spend.
F&A Calculator with NIH Cap Enforcement
Per-grant indirect cost calculator with NIH 15% MTDC cap toggle. Enter direct costs and instantly see F&A, modified total direct cost (MTDC) cap enforcement, and total chargeable cost — before committing the allocation. Export a grant cost summary PDF for your sponsored research office.
FAIR Data Publishing
Mint a persistent FAIR identifier for every issued lab report. Set sharing status (private / restricted / public) and publish reports with a stable share URL — no login required for collaborators. Metadata exports include schema.org JSON-LD (for data repositories) and DataCite-compatible JSON (for DOI deposit workflows via Zenodo, Dryad, or Figshare).
Funder Mandate Compliance
Link reports to NIH Data Management and Sharing Policy, Horizon Europe Open Data mandates, or NSERC DORA requirements. Attach PI ORCID iDs and institution ROR identifiers — the metadata is machine-readable and ready for submission to data repositories. Funder mandate field is captured on every shared report.
Academic Terminology Mode
"Lab Mode" toggle switches the entire platform interface from commercial to academic terminology: Chain of Custody becomes Sample Submission, Certificate of Analysis becomes Lab Report, Client becomes Principal Investigator, Invoice becomes Internal Chargeback. Configurable per tenant — run commercial and academic departments under one institution.
Multi-Department Structure
Organize users into departments with cost centres. Institution admins can view consolidated billing across all departments, track grant allocation by department, and manage access without touching individual tenant settings. One institution, many labs — each with its own data isolation.
GLP Study Documentation
GLP-compliant study plans, raw data records, and final study reports — archived with data integrity controls and study director sign-off workflow. Every sample lifecycle documented with an immutable audit trail. Full 21 CFR Part 11 electronic signature infrastructure included.
Standards Currency Monitoring
Every ASTM, ISO, IEC, and AOAC standard referenced in your lab reports is tracked automatically. The Standards Currency Monitor checks each method against current publication status and blocks report issuance if a standard has been superseded — protecting your published data from citing withdrawn methods.
Purpose-built agents for Academic & Research
Each agent operates on your live lab data, scoped to one specific job. Not a generic assistant.
Standards Currency Monitor
Tracks every standard code in your lab reports, checks publication currency using the Anthropic AI knowledge layer, and gates issuance if a method has been superseded. Flags revised standards for acknowledgment without blocking.
COA / Lab Report Quality Check
10-point compliance review on every report before issuance. Checks method citation completeness, result range plausibility, required fields, and reviewer assignment.
Regulatory Intelligence Agent
Monitors NIH, FDA, EPA, and funding agency guidance updates relevant to your research areas. Alerts when policy changes affect your data management requirements or FAIR compliance obligations.
Validation Co-Pilot
Generates method validation protocols and RTMs for analytical methods being developed for regulatory submission or publication.
SOP AI Generator
Drafts research procedures referencing applicable GLP requirements, safety considerations, and instrument-specific protocols — calibrated to your research domain.
Institutional tier — $299/mo, annual billing. Includes Grant Tracking, FAIR Data, Lab Mode toggle, and multi-department structure. Standard AILS core (LIMS + QMS + audit trail + 21 CFR Part 11) included. Academic discounts available for non-profit research labs.
One platform. Your vertical. Ready today.
AILS is already live in Academic & Research environments. Every workflow, every compliance framework, every AI agent — deployed and tested. Zero architectural changes needed to go live.